Privacy Policy for conference2026.mc3.sk

Last updated: 15. 12. 2025

1. Introduction

This Privacy Policy explains how we collect, use, store, and protect personal data when you visit or interact with the website https://conference2026.mc3.sk (“Website”).
We process personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR) and applicable national legislation.

By using this Website, you agree to the terms of this Privacy Policy.

2. Data Controller

UPJŠ
Šrobárova 2, 041 80 Košice, Slovakia
Eml: info@mc3.sk
Tel: +421 55 234 1100

3. What personal data we collect and why

3.1 Comments

When visitors leave comments on the Website, we collect:

• Name (optional)
• Email address (optional)
• Comment text
• IP address and browser user-agent string (spam protection)
• An anonymized hash of your email may be sent to the Gravatar service to check if you are using it.
  Gravatar Privacy Policy: https://automattic.com/privacy/

After approval, your profile image (if enabled) becomes visible publicly next to your comment.

3.2 Contact and Registration Forms

When you submit a contact or registration form, we may collect:

• Name and surname
• Email address
• Institution or affiliation
• Country
• Message or inquiry content

Purpose of processing:

• responding to your inquiry,
• registration and communication related to the conference,
• organizational or administrative information.

We do not sell or share your data for marketing purposes.

3.3 Cookies

This Website uses essential, functional, analytical, and preference cookies.
All non-essential cookies are controlled through CookieYes, where you may provide, withdraw, or modify your consent at any time.
Detailed Cookie Policy will be automatically generated via CookieYes and linked in the cookie banner.
Common cookie scenarios in WordPress:

Comment cookies

If you leave a comment, you may choose to save your name, email, and website in cookies for convenience. These last for 12 months.

Login cookies (administrators only)

WordPress sets temporary cookies to test whether cookies are enabled, along with login and display preference cookies. These contain no personal data.

Editor cookies

When editing or publishing content, an additional cookie stores the post ID of the edited article (expires after 1 day).

3.4 Uploaded Media

If you upload images to the Website, please avoid including EXIF GPS location data.
Visitors may download and extract such data from uploaded images.

3.5 Embedded Content

Articles on this Website may include embedded content (e.g., YouTube videos, Google Maps, images, articles).
Such content behaves as if you visited the external website directly.

These external websites may:

• collect data about you,
• use cookies,
• embed third-party tracking technologies,
• monitor your interaction with embedded content.

3.6 Analytics

We may use analytics tools (e.g., Google Analytics, Matomo) to collect anonymized visitor data such as:

• device type,
• browser type,
• approximate geolocation,
• visited pages,
• duration of sessions.

Analytics data helps us improve the Website and ensure proper functionality.
Analytics cookies require consent (handled via CookieYes).

4. Legal basis for processing

We process personal data based on:

• Consent (Article 6(1)(a) GDPR) — cookies, contact forms, voluntary submissions.
• Performance of a contract (Article 6(1)(b) GDPR) — conference registration and participation.
• Legitimate interest (Article 6(1)(f) GDPR) — security, fraud prevention, spam protection.
• Legal obligation (Article 6(1)(c) GDPR) — administrative or accounting records, if applicable.

5. How long we retain your data

• Comments and metadata: indefinitely, for comment moderation and automated approval.
• Contact/registration form submissions: up to 12 months, unless legally required otherwise.
• User accounts (if created): retained until deleted by the user or administrator.
• Cookies: according to their type (session / up to 12 months).

6. Who we share your data with

We only share personal data with trusted partners necessary for the operation of the Website:

• Website hosting provider (e.g., WebSupport)
• Email service providers
• Security and anti-spam tools
• Cookie consent management (CookieYes)
• Analytics tools (if enabled)

We do not sell personal data to third parties.

7. International data transfers

Some third-party services (e.g., Google, Automattic/Gravatar) may process data outside the EU/EEA (e.g., in the USA).

Transfers occur under:

• Standard Contractual Clauses (SCCs),
• Adequacy decisions,
• Appropriate supplementary measures.

8. Your GDPR rights

You have the right to:

• request access to your personal data,
• request correction of inaccurate data,
• request deletion („right to be forgotten“),
• restrict processing,
• object to processing,
• withdraw consent at any time,
• request data portability,
• lodge a complaint with a supervisory authority:

Office for Personal Data Protection of the Slovak Republic
https://dataprotection.gov.sk/

9. Security

We implement appropriate technical and organizational measures:

• SSL/HTTPS encryption
• Regular updates of WordPress and plugins
• User access controls
• Firewall and security monitoring
• Protection against spam and brute-force attacks

10. Automated decision-making and profiling

We do not use automated decision-making or profiling within the meaning of GDPR Article 22.

11. Contact

For any privacy-related questions, please contact:
📧 info@mc3.sk